HR policy and letter templates, written for the people who issue them
Ready to use HR policies and employer letters in Word, each with the format, the clauses that carry obligations, and the drafting mistakes that cause trouble later. Written for HR teams and reporting managers.
Book a demoHR policies
Background Verification Form
A background verification form is the document by which an employer obtains a candidate's authorisation to verify the claims made during hiring, records what will be checked and through whom, and captures the results.
Code of Conduct
A code of conduct is the document setting out the standards of behaviour an employer requires of the people who work for it, the situations it treats as unacceptable, and what happens when the standard is not met.
Compensation Policy
A compensation policy sets out how an employer decides what people are paid.
Employee Handbook
An employee handbook collects the policies and expectations governing employment in one place, so that terms are communicated consistently rather than explained one conversation at a time.
HR Policy Template
An HR policy states a rule the organisation applies, who it applies to, how it operates, and who owns it.
Internal Complaints Committee
The Internal Committee, commonly called the Internal Complaints Committee, is the body an employer constitutes by written order to receive and inquire into complaints of sexual harassment at the workplace.
Interview Evaluation Form
An interview evaluation form is the record an interviewer completes after an interview, capturing what the candidate demonstrated against defined criteria, the evidence for each judgement, and a recommendation.
Job Description Template
A job description is the written statement of what a role is accountable for, what it requires, where it sits in the organisation and how its success is measured.
POSH Policy
A POSH policy sets out an employer's prohibition on sexual harassment at the workplace, how a complaint is made and inquired into, and what protection and redress are available.
Travel and Expense Policy
A travel and expense policy sets out what an employer will pay for when someone travels or spends on its behalf, the limits and class of travel by grade, who approves what in advance, what evidence a claim needs, and how quickly reimbursement follows.
Whistleblower Policy
A whistleblower policy sets out how someone inside an organisation can report suspected wrongdoing, who receives the report, how it is investigated, and what protection the reporter has against retaliation.
HR letters
Appointment Letter
An appointment letter records the terms on which a person is engaged: role, start date, remuneration, place of work, hours, and the conditions governing confirmation and separation.
Appreciation Letter
An appreciation letter is a short written record from an employer or manager naming a specific contribution an employee made, what it produced, and that the organisation noticed.
Employee Warning Letter
A warning letter records that specific conduct fell below the standard required, that the employee has been told, and what will follow if it recurs.
Employment Verification Letter
An employment verification letter confirms to a third party that a person is or was employed by the organisation, and states the facts that party needs: designation, dates of employment, and where relevant remuneration.
Internship Offer Letter
An internship offer letter is a written engagement issued by an employer to a student or recent graduate.
Offer Letter
An offer letter is the document by which an employer proposes engagement on stated terms, and which becomes binding once the candidate accepts it.
Performance Improvement Plan
A performance improvement plan is a written, time-bound record of where an employee's performance falls short, what acceptable performance looks like, what support the employer will provide, and what happens if the standard is not met by the review date.
Probation Confirmation Letter
A confirmation letter records that an employee has completed probation satisfactorily and is confirmed in their appointment, with effect from a stated date.
Promotion Letter
A promotion letter is a written communication from an employer confirming that an employee moves to a higher designation, and setting out what changes with it: reporting line, responsibilities, effective date, and any revision to remuneration.
Show Cause Notice
A show cause notice sets out what an employee is alleged to have done and requires them to explain, in writing and within a stated period, why action should not be taken.
Termination Letter
A termination letter records that employment is ending at the employer's initiative, on what date, for what reason, and what the employee is due.
Transfer Letter
A transfer letter is a written instruction from an employer moving an employee to a different location, department, entity or reporting line, stating the effective date, the reporting arrangements and what happens to the terms of employment.
