Payroll Software Built for Indian Compliance

The calculation itself is one click and completes in minutes, at enterprise headcounts as well as small ones. Around it, a run follows six steps: lock inputs, import variable pay, calculate, review the variance report, approve and disburse, then file returns. Organisations that keep attendance in Engage typically finish a monthly cycle in a single working session rather than across several days.

Engage computes provident fund, ESI, professional tax, Labour Welfare Fund, statutory bonus and TDS on salary as part of every payroll run. LWF is deducted at the rate and frequency each levying state sets, applied by the employee's work location. It also generates the challans, registers and return files that go with them: the PF ECR, the ESI contribution file and Form 24Q for the quarter, generated from the TDS already computed in the monthly runs. Year-end Form 16 and exit-time gratuity, leave encashment and full & final settlement are produced from the same payroll data.

Yes. Professional tax slabs are applied by work location, and holiday calendars, minimum wages and shift rules can differ by branch. This is usually the point at which spreadsheet payroll breaks down, so multi-state handling is built into the salary structure rather than bolted on.

Approved leave, loss-of-pay days, overtime, shift allowances and regularisations flow directly from Engage attendance and leave management into the payroll run. Nothing is re-keyed, which removes the most common source of payroll error, a mismatch between the muster roll and the salary sheet.

Yes. Salary structures are defined once and assigned to pay groups, so sales, factory, field and head-office employees can each carry different components. Individual heads can be fixed amounts or formulas derived from basic or gross pay, and a revision to one head cascades through the structure.

Payslips are published to employee self-service the moment a payroll run is locked, so employees download their own payslips, tax statements and Form 16 without raising a request. That removes a recurring queue of requests from the HR team each month.

Yes. Year-to-date earnings, deductions and tax already paid are imported so TDS projections stay correct for the rest of the financial year and Form 16 covers the full year. Mid-year migration is common and does not require waiting for April.

Employees submit claims with receipts from the same app they use for attendance, and each claim routes through an approval chain. Approved amounts are picked up in the next payroll run as non-taxable reimbursements where applicable, settled with salary rather than through a separate payment cycle.

Yes. Employees record their regime choice and investment declarations in self-service. Engage then projects annual tax under the selected regime, adjusting the monthly TDS as declarations, proofs and variable pay change through the year.

Access is role-based, so an HR administrator, a payroll processor and an approver each see only what their role requires. Salary data can also be restricted from managers who do not need it. Every change is recorded in an audit trail with the user and timestamp.

Yes. Each payroll run exports as a salary journal that posts to Tally, Zoho Books or QuickBooks, with payroll cost already split by head and cost centre, which removes the month-end step of re-entering a payroll summary into the books by hand. Bank transfer files are generated in your bank's prescribed format. Sign-in can be routed through Google Workspace, Microsoft Entra ID or Okta, so payroll access follows the same joiner and leaver process as the rest of your stack.

Engage is ISO 27001 certified and payroll data is hosted in an Indian data centre region, so salary records stay within the country. Access is role-based, and salary figures can be withheld from managers who do not need them. Every change to a payroll record is written to an audit trail with the user and timestamp.

Each run produces the salary register, individual payslips, a month-on-month variance report and a reconciliation view. The statutory outputs come from the same run: the PF ECR, the ESI contribution file, professional tax and LWF returns, Form 24Q and the accompanying challans. The bank transfer file and the salary journal for accounting come from the same run.

Employees file their Form 12BB declaration in self-service and upload proofs against it. Once a proof is approved, the projected annual tax is recalculated and the monthly TDS adjusts from the next run. That avoids the January backlog of proofs arriving as email attachments.